Constitution

  • Membership
  • Conferences
  • By-Laws
  • Powers of the Secretary General
  • Powers of Council

Hereford House in Herefordshire, UK.
(The origional headquarters of the first secretary Genera)l

MEMBERSHIP
1. The name of the Association is "The World Hereford Council".

2. The object for which the Council is established is:
"To preserve, and improve, in the United Kingdom and elsewhere, the inherited constitution, purity and docility of the breed of cattle known as Herefords which has enabled it to thrive in extreme climatic and feeding conditions throughout its history."

3. Eligibility for Membership:
(a) An Association or Society being the Registration Authority of a country recognized as a Registration Authority by the World Hereford Council; or
(b) An Association or Society in any country which, although not the Registration Authority, is the sole representative of Hereford cattle in that country; or
(c) An Association or Society in a country whose records are maintained by an Association or Society in another country.
Note:
An Association or Society representing a minority or special interest of Hereford Breeders will not normally be considered for membership.

4. Method of application:
(a) Application for the recognition of a Hereford Association or Society, to the World Council must be accompanied by a signed and sealed statement by a duly authorized member of the Association or Society showing the origin of the cattle registered in the records, the date on which the Register or Herd Book was closed to unrecorded stock and clear undertaking to keep the Register or Herd Book closed in the future. This statement should be accompanied by a certified copy of the Rules together with the registration procedures.
(b) Where the Association or Society does not own or manage the existing Hereford record in that country, a statement referring to the record must be duly authorized by the recording authority.
(c) The application must be proposed and seconded by existing members and elected by a three-quarters vote.

5. Subscriptions:
Subscriptions shall be paid annually in advance on January 1st to the Secretary-General, at the World Hereford Council headquarters. The subscription rate shall be in accordance with that determined periodically by the Council. Payments shall be made in sterling. Subscriptions shall be due and be payable for the year in which any member country is elected. Unpaid subscriptions shall be reported by the Secretary General to the Council who shall act as they think fit.

6. Accounts:
The accounts of the World Hereford Council shall be kept at the Headquarters and shall be administered by the Secretary General. The financial year will be from January 1st to December 31st. The accounts will be audited prior to each Conference and a Statement of Accounts presented at each Conference. At every Conference an Auditor shall be appointed for the ensuing period until the next Conference.

7. Payments:
The funds of this Council shall be utilized for expenditure incurred by the Secretary General in conducting affairs of the Council and also in payment of any other accounts at the discretion of the Council. The expenses of the Secretary General for attending Conferences shall be a direct charge on the funds.

CONFERENCES
8. Interval and Venue:
At each Conference the year and venue of the next Conference shall be decided.

9. Representation:
Each full member shall be entitled to have two representatives at each Conference and may also have in attendance at any one time one advisor and/or interpreter.

10. Session:
Sessions shall be either open or closed.

11. Chairman:
The Chairman of each Conference shall be selected by the host member country but shall not be entitled to have voting powers. The Chairman of the host country shall remain in office as titular head of the Council until the succeeding Chairman of the host country is appointed.

12. Voting:
Voting to be on a country basis, each country to be entitled to four votes. In the case of a country that has two separate Associations the four votes will be shared between them.

13. Resolutions:
Resolutions shall be decided by a majority vote with the exception of and amendment to the Constitution and Rules which shall require a two-thirds majority. Any decision reached shall take effect immediately, unless the Council decides that ratification by the Councils of the individual member Associations or Societies is necessary. In the latter event notification or otherwise shall be communicated to the Secretary General within 12 months of the Conference in question.

14. Committees:
The Council may appoint Committees for any specific purpose and such Committee shall be disbanded at the conclusion of each Conference. Committees may include Observers at the discretion of the Council. They shall appoint their own Chairman and any decisions made must be passed by a majority vote of the Council. Voting shall be on the basis on one vote per committee member.

15. Co-option:
The Council may co-opt any outside person or bodies for attendance in an advisory capacity at any Conference as considered necessary.

BY-LAWS
16. Pedigree Records:
(a) Each Society shall reserve the right to divide their Registers or Herd Books into separate Hereford and Poll Hereford sections, provided that Hereford and Poll Hereford cattle from other countries be permitted to enter the Hereford and Poll Hereford section of such a Register or Herd Book respectively.
(b) Cattle covered by export certificates issued by members of the World Hereford Council and fully registered in a Hereford Herd Book must be honoured and accepted in the recognized Herd Books of all other participating member Countries.
(c) The Secretary General shall receive prior notice of any fundamental change in the registration procedure of a member of the Council, together with an account of the registration procedure to be adopted, and a copy of the Rules. The Secretary General shall ensure that the change accords with the requirements for the immediate continuation of International Reciprocal Registration and will report the change to the subsequent Conference. If the Secretary General is not satisfied that the requirements have been fulfilled International Reciprocal Registration shall be suspended until the full council has considered the subject.
(d) In the event of any change in the Registration Authority of a member of the Council prior notice must be given to the Secretary General together with an account of the registration procedure to be adopted, and a copy of the Rules. The Secretary General shall ensure that the change accords with the requirements for the immediate continuation of International Reciprocal Registration and will report the change to the subsequent Conference. If the Secretary General is not satisfied that the requirements have been fulfilled, International Reciprocal Registrations shall be suspended until the full Council has considered the subject.
(e) That the World Hereford Council rules incorporate a requirement that before an imported animal can be registered with the Breed Authority in a new country an export certificate for that animal must be issued by the Breed Registration Authority of the country from which an animal is exported and lodged with the Breed Authority in the importing Country.

17. Genetic Abnormalities:
Members shall be permitted to impose regulations requiring certificates of freedom from known and identifiable genetic lethal abnormalities, and specifically dwarfism, for animals intended for importation and will be expected to accept the assurances of the country of origin. These certificates will also be extended to the Association or Society of the importing Country.

18. Embryo(s)/Semen:
The World Hereford Council encourages the international exchange of genetic material from purebred Herefords between members of the World Hereford Council.
(a) When embryo(s) /semen are imported for pedigree purposes an export certificate shall be issued by the Hereford Society or Association of the exporting country, in accordance with the documentation required by the importing Society or Association.
(b) Animals resulting from embryo(s) /semen imported from member countries shall be registered by the importing country in accordance with their rules regarding purebred animals born in their country.
(c) The Association or Society registering the resulting animal may require, in addition to the export certificate, certified copies of the foreign blood type reports, in order that the resulting animal's parentage can be verified by means of blood typing.

POWERS OF THE SECRETARY GENERAL
19. Powers and Duties of the Secretary General:
(a) The Secretary General shall be appointed by the World Hereford Council at each subsequent World Hereford Conference. The Secretary General position shall be subject to process of reappointment every four years with a maximum of two terms.
(b) The Secretary General, as the duly authorized representative of the World Hereford Council, shall be empowered to inspect, at any time, the records of any member of the Council for the purpose of ensuring that the registration procedure of the member is in accordance with the foregoing Rules. In the event of default the Secretary General shall inform the member concerned of the nature of the breach of the Rules and shall forward a report thereon. Such member shall be invited to submit any written explanation to the subsequent meeting of the Council who shall take such action as they think fit.

What does the Secretary General do? Scroll down to find out.

POWERS OF COUNCIL
20. Removal of Members:
The Council shall be empowered to remove any member whose conduct shall be, in their opinion, derogatory and prejudicial to the interests of the World Hereford Council or does not conform to the Rules.

21. Settlement of Disputes:
Any case of dispute referred to the Council for arbitration and settlement shall be dealt with in accordance with the following procedure:
(a) At least six months before the Conference at which the dispute is to be discussed, a statement in writing shall be sent to the Secretary General setting forth all the facts in dispute and the contentions of the respective parties. The facts of the dispute, together with all signed statements, shall be presented to the Council who shall be empowered to proceed in any manner they consider necessary. The final decision of the Council shall be final and binding.
(b) The Council shall not arbitrate upon any dispute unless all parties of such dispute have singed an undertaking to accept the decision of the Council which will be final and binding and it shall be competent for the Council, in the arbitration proceedings and to award payment thereof.

22. Amendment to Rules:
(a) Any proposed amendments to the Constitution and Rules must be submitted in writing to the Secretary General to enable the proposition to be circulated at least twelve months before the Conference at which it is to be presented.
(b) No amendments to the Constitution and Rules shall be made which shall cause the Council to cease to be a Charity according to the law of England and Wales.

23. Dissolution of the Council:
If upon the winding up or dissolution of the Council there remains, after satisfaction of its debts and liabilities any property whatsoever the same shall be given or transferred to some other charitable Institution or Institutions having objects similar to the objects of the Council, or for such other charitable purposes for the improvement of agriculture, as may be determined by the Members of the Council on, or before the time of dissolution.